Visio Stencils for Information Architects

The Visio stencils on this page are free for downloading and using. They are designed to aid the work of Information Architects. In short, they are not for everyone, you may want to familiarize yourself with common IA practices before trying to use these stencils.

While they are free to download and use, I would ask you not to re-sell or distribute the stencils yourself as I will be updating the stencils here on this site from time to time and I want to make sure the copy everyone goes to download is the most current version.

Software Requirements

The following Visio Stencils were created in and specifically for use with Microsoft Office Visio Professional 2003. If you try to load them in an older version of Visio you will get the message "This file cannot be opened because it was created with a newer or unrecognized version of Visio" and you will not be able to use the stencil.

A Note About Definitions

Below I have added some notes that, to me, summarize the three types of deliverables these three stencils are used for. These are by no means official definitions nor should the information here be used as a rule for what should and shouldn't be included in each deliverable. Every information architect I have met has their own style and level of detail they like to use in each deliverable they produce, these are simply tools to help aid you in the creation of these deliverables. So please feel free to expand on how they can be used and come up with your own variations of deliverables based on what you feel is needed.

Download: All three stencils (122 KB .zip)

Wireframe Stencil

Wireframe Stencil

Download: Wireframe Stencil (64 KB .zip)

Wireframes (sometimes referred to as schematics, page architecture, or blueprints) are diagrams of either pages or templates for a web site, web application, or system. These are typically constructed of boxes representing areas or regions, text representing content, crossed out boxes representing possible image placement, and navigational features such as tabs, navigation bars, or links. In greater detail wireframes may be more abstract by only communicating what needs to go on a page and what priority it should have, or they may be more detailed showing exactly what content, images, and functionality need to exist on a specific page. Some wireframes may also be just templates that show how various web parts or modules will be incorporated into the page (these kinds of wireframes are sometimes referred to as wireframe templates, or zone diagrams).

Sitemap Stencil

Sitemap Stencil

Download: Sitemap Stencil (41 KB .zip)

A Sitemap (in the since of a IA Deliverable) is a digram or flow chart that maps out the architecture or structure of a web site, web application, or system. These are typically constructed of boxes which represent pages and lines which connect the boxes that represent which pages can be accessed (hierarchically) from a given page. Arrows are often used to communicate one-way or two-way access between pages. In greater depth sometimes there are legends specifying different types of pages (i.e. internal, external, instances, etc). In some cases a site map will also have a keypath for revenue drivers or user tasks, this is often done by applying a note to each page in that path or click-through. Lastly, each page has a area where an ID or number can be specified, this is to associate pages to wireframes or wireframe templates.

Process Flow Stencil

Process Flow Stencil

Download: Process Flow Stencil (17 KB .zip)

Process Flows (sometimes referred to as User Flows, Visual Vocabulary, Task Analysis, or Process Maps) are simply flow charts or diagrams used to explain and define a process within a web site, a web application, software, or system. These are typically constructed of boxes representing screens or actions, diamonds representing decision points and branches in the process, users representing the individual users. In some cases there are also cylinders which represent databases or information sources, clouds or regions which represent groupings.